Proposed Bylaws to
the Constitution of the Bapedi Sheep Breeders Society of
Currently utilized in all activities of the
The registration system
of the Society shall consist of the Flock Book, be it
computerised or in any other form, which shall be
divided into two main sections, namely the Appendix
section and the Stud Book Proper (SP) section, which
shall be maintained and operated by the Association in
terms of the Act.
Any animal which
originates from a flock of which the breeder can give
proof of origin to Council which complies with the
minimum breed standards and which possesses the
phenotypic cum genotypic characteristics, shall
be eligible for registration as Appendix A animals.
The progeny of Appendix A animals
mated to Appendix B or Stud Book Proper animals,
which complies with the minimum breed standards and
in respect of which all other registration
requirements have been met, shall be eligible for
registration as Appendix B animals:
The progeny of the
following animals which comply with the breed standards
and in respect of which all other registration
requirements have been met shall be eligible for
registration in the Stud Book Proper (SP) section:
1.3.1 Appendix B
x Appendix B
1.3.2 Appendix B
x Stud Book Proper
1.3.3 Stud Book
Proper x Stud Book Proper.
2. PREFIX AND
No animal shall be accepted for birth recording or
registration unless the breeder has previously, through
the Society, registered with the Association for his
exclusive use, a prefix by which all animals bred by him
and eligible for birth recording or registration shall
be designated, and a designation mark by which such
animals shall be identified.
No prefix shall exceed 18 characters, and the name of a
city, town or post office or area in the Territory, or a
word which includes the word “Pedi”, or a name
distinctly similar to that used by another breeder, or a
known term not exclusively connected with the applicant,
shall not be accepted for registration as a prefix.
The designation mark registered with the Association for
the breeder's exclusive use shall not exceed four
characters and shall consist of letters, but shall not
consist of the same four letters.
Application for the registration of such a prefix and
designation mark shall be made to the Secretary and
shall be accompanied by such a fee as may be prescribed
from time to time by Council or by the Association. All
applications are subject to approval of
the Executive Committee, who may reject any name or
designation deemed unsuitable or contradictory to Bylaw
No transfer of a prefix or designation mark shall be
allowed from one breeder to another, except under such
conditions and to such persons as are provided for in
the Bye-laws to the Constitution of the Association.
All live animals of which the births are notified and
all animals offered for registration must be identified
by at least two of the following methods: Metal ear tag,
Plastic ear tag, tattoo or Microchip.
At least one method shall include the breeder’s
designation mark and a sequence number based on the
order of birth.
Any animal which does not bear the approved
identification marks shall not be accepted for the
recording of its birth or for subsequent registration by
Every animal must be identified by the breeder within 30
days of birth.
The birth sequence number shall not exceed four
In the event of a breeder making a mistake when
identifying an animal, or in the event of a mark
becoming defaced or illegible, the owner of the animal
shall report the fact to the Secretary in writing, and
the animal shall be re-marked in the presence of an
inspector appointed by Council, after such an inspector
has satisfied himself as to the correctness of the
identity of the animal.
No animal shall be transferred unless clearly marked.
The breeder of an animal born from a registered ewe, or
one eligible for registration, shall notify the
Association within 60 days of its birth, whether it is
born dead or alive or retained for registration or
otherwise. Births notified after 60 days but not later
than 120 days, shall be accepted subject to the approval
of Council and on payment of a late notification fee
which shall be twice the amount of the prevailing
No birth notification of an animal shall be accepted
unless the ewe and ram at the time of service were more
than eight months old.
All births shall be notified in the format as approved
by the Association, and copies thereof shall be kept by
the breeder concerned for inspection and checking at all
reasonable times by officers of the Society.
In the event of multiple births, the breeder shall in
addition to the particulars ordinarily required, also
record on the birth notification the number and sex of
the other twin, triplets, etc., as the case may be.
Records shall be kept by the Association in the name of
each breeder of all animals born, whether born dead or
alive, whose births have been duly notified by the
relevant breeder, and of such other details as may be
determined by the Society.
The birth notification shall contain a declaration in
the following terms:
"I declare that the
pedigree, breeding particulars and identification marks
of the animals described herein are correct, and that
all the requirements of the Constitution and the Act
relating to birth notifications and registrations have
been complied with."
A notification of a birth shall also be accompanied, in
the case of an animal imported in utero, by the
necessary certificates confirming parentage of both the
ewe and ram, endorsed by the Society (or body recognised
by the Society and the Association) in the country of
origin, to the effect that –
(a) the identity of the ram, as indicated by the said
documents, is correct; and
(b) that the ram conforms to the minimum performance and
other requirements as may be determined by Council.
No certificates of notification will be issued and the
breeder shall only be furnished with confirmation list
of animals notified.
The breeder’s designation mark together the sequence
number as specified under Bylaw 3 in respect of each
animal to be notified shall be used to record the
A birth notification may be cancelled by the breeder in
terms of Bylaw 12.4.5.
may, in respect of new members who have not registered
before, and where good reason and records exist, exempt
the registering member from some of the above
requirement on condition that any concessions that are
made which do not compromise the integrity of the
live animals will be added to a breeder’s record of stud
animals by the Association.
In addition to the identification marks referred to in
Bye-law 3, all live animals of which the births were
notified in terms of Bylaw 4 and offered for
registration, must be explicitly named at inspection.
The name may be by the animal's identification which was
used for notification or the breeder may opt to give the
animal a name.
The name shall include the prefix registered in favour
of the breeder, and exclusive of the prefix, shall not
exceed 10 characters.
The name of any animal, once accepted for registration,
shall not thereafter be changed or amended without the
permission of the Executive Committee, except when the
name reflects an obvious error, in which event it shall
be permissible to amend the name only to the extent of
correcting the error.
Once a breeder as named an animal, he may never again
use the same name to name another animal, even if the
animal first named has died.
As the Pedi is a developing breed, it is important to
guard against the indiscriminate use of AI and ET as
this has the potential to narrow the gene pool if not
6.1 Artificial Insemination and Embryo
Transfer in registered flocks shall only be allowed
following motivation and approval by Council – taking
the following into consideration:
All donors must be approved by Society
Donor rams must be registered in terms of Section of the
Animal Improvement Act, 1998 ( Act 62 of 1998 )
Council will determine the number of doses per donor
Ewes should only be flushed once and should then return
to natural mating.
If a flushing interferes with the natural breeding ng
season, the flushing should be recorded as an event to
ensure that the ewe is not disadvantaged as far as the
reproductive record is concerned.
The gestation period shall be 160 days. The minimum
acceptable gestation period shall be 150 days, and the
maximum period shall be 170 days.
The minimum period between the dates of birth of two
successive lambs out of one ewe (inter-lambing period)
shall be 155 days.
Any gestation or inter-lambing periods outside these
ranges shall not be recognised unless the parentage of
the animal concerned is confirmed.
In order to confirm the parentage of an animal, the
Society shall at any time have the right to insist on
DNA analysis based on scientifically acceptable methods,
which shall be approved by the Council, to confirming
as a routine procedure, on a basis to be
determined by the Association from time to time; and
in any case of doubt.
In respect of the tests referred to in Bye-law 9.1(a)
the breeder will be responsible for all costs of all
parentage control tests.
In respect of the tests referred to in Bye-law 9.1(b)
the owner or the Society, as may be determined by
Council, shall bear the costs of the tests required.
Unless par 8.5 has been complied with, at least 30 days
must lapse between the removal of one ram from a flock
before introducing another ram.
A breeder may rum a maximum of 4 rams with a flock
provided the following requirements are met:
The breeder has registered his flock with the Society as
a Multiple Ram Flock;
Each ram with the flock has been DNA profiled through
the Society’s DNA scheme;
The paternity of each lam is confirmed, at the breeder’s
expense, through the Society’s DNA scheme prior to
inspection for registration.
9. REQUIREMENTS AND
APPLICATION FOR REGISTRATION
Inspection shall be a prerequisite for the registration,
and except by special permission of Council, no animal
shall be registered under the age of 10 months in the
case of ewes and 14 months in the case of rams.
animal, which does not comply with the Breed Standard,
shall be eligible for registration.
animal of which the particulars supplied on the birth
notification form or accompanying certificates are open
to question may, at the discretion of Council, be
debarred from registration.
Except with regard to Appendix A, no application for
registration will be considered unless details of its
birth have been duly recorded or are accepted for
recording in terms of Bye-laws 1 and 5, and
both its parents or
its dam, in the case of an animal imported in
have been registered by the
Association. In the case of (b) its sire must be
registered by an authority recognized by the Society.
The form of application shall –
be laid down by the Association; and
be endorsed by the Society to the effect that all
the requirements of the Constitution in respect of
registration have been met.
An imported animal shall be eligible for registration
provided the requirements of the Constitution have
been complied with.
A pedigreed animal imported into the Territory shall be
eligible for registration provided that the application
for registration is accompanied by –
a certificate of registration or an export
certificate issued by a Society (or body recognised by
the Society and the Association) in the country of
evidence to the effect that the animal concerned
conforms to all requirements as may be determined from
time to time by the Society;
a report of the inspector confirming that –
(i) the animal bears the
permanent indelible identification marks as recorded on
the registration or export certificate;
(ii) the animal was sold and
left the seller's possession on the date stated and that
the animal was shipped and/or transported to the
Territory on the date stated; and
(iii) that the animal arrived on
the applicant's farm on the date stated.
Registration certificates shall be issued by the
Association in respect of imported animals.
Minimum inspection and
performance standards, as prerequisites for
registration, shall be determined from time to time by
No animal shall be
accepted for registration if it has been treated with
hormonal growth stimulants. Such practice shall be
considered prejudicial to the interests of the Society.
10.3.1 In terms of Clause
9(i) of the Constitution, Council shall appoint
inspectors to inspect all animals eligible for
registration and all imported animals, upon application
by the breeder concerned.
10.3.2 The inspectors shall
inspect each eligible animal upon presentation of the
application for registration or registration
certificate, as the case may be, and shall satisfy
themselves that the age, identification, and other
details as appearing in the said application or
certificate are correct and correspond with the animal
offered for inspection. Furthermore, they shall satisfy
themselves that the animal conforms in all respects to
the minimum inspection and performance standards as
determined by Council.
10.3.3 All animals must be
inspected and approved between the age of 10 and 36
months in order to be eligible for registration, except
in the case of imported animals or animals to be
registered on Appendix A, where no age limit shall
10.3.4 The inspectors are
empowered to use their discretion in holding any
particular animal over for inspection during their next
visit in which case the maximum age referred to above
shall not apply.
10.3.4 Inspectors acting on
the instructions of Council may at any time, without
previous notice, carry out a general inspection of any
10.3.5 Any breeder dissatisfied
with an inspector's decision may lodge an appeal to the
Secretary within three weeks after the inspection. Such
an appeal must be accompanied by a deposit of an amount
as prescribed by Council from time to time. A board of
appeal appointed by Council shall then re-inspect the
animal or animals in question and, if the appeal is
upheld, the relevant deposit shall be refunded less
expenses incurred by Council.
10.3.6 Except in cases
referred to in Bye-law 11.3.4, timeous notice shall be
given to breeders of an intended visit by an inspector.
10.3.7 Special inspections
can only be carried out by permission of the Executive
Committee if inspectors are available and if the
applicant agrees to pay the fees payable in respect of
special inspections as laid down by Council from time to
10.3.8 Inspectors may, in
addition to the inspections referred to above, perform
other duties with the approval of Council, including
demonstrations and lectures at farmers' days or judges'
10.3.9 Inspectors employed by the
Society may not accept instructions from members or
non-members to negotiate the buying or selling of
animals nor may they accept any commission arising from
sales or purchases of animals: Provided that breeders
who are appointed as inspectors shall not be subject to
10.3.10 No breeder shall
act as an inspector of his own animals.
11.1 Prior to
the inspection, the breeder must obtain from the Society
a list of the animals to be inspected which were
notified according to Bylaw 5. This list of notified
animals will be on a form that will be used by the
11.2. Animals that
were not notified according to Bylaw 5 may be inspected,
but an additional sum equivalent to three time the
prescribed inspection fee shall be payable to the
Society. A special form must be completed in the case of
such animals, all of which must be eligible for
registration in terms of this constitution.
Each animal approved for registration must be
given an inspection grading by the inspector in terms of
The inspector shall tattoo each
sheep that is approved for registration with the
official tattoo mark as prescribed by the society.
The inspector must complete a
Certificate of Selection drawn up by the Society for
each animal inspected and this certificate will be
deemed to be an addendum to the Certificate of
Registration. The original must be given to the
breeder to affix to the registration certificate once
received and a copy must be forwarded to the Society
together with the results of the inspection.
Each sheep may be given a name at
inspection in terms of Bylaw 5.
Registration certificates to be issued
in respect of any animal may, with the consent of the
Association, be in the form desired by the Society.
12.2.1 Any alteration or addition to
the essential information or particulars officially
recorded on any registration certificate or addendum
thereto, which has not been initialled by the General
Manager of the Association, or any unauthorised
endorsement or remark on such a certificate bearing upon
the essential information or particulars contained
therein, shall render such a certificate invalid.
12.2.2 The Association will, on request
thereto from the Society, add any grading given in terms
of Bylaw 13 to the name of the animal and, where
necessary, reissue the certificate to reflect the
addition. The Society may levy an appropriate fee for
its own account for the reissue of Registration
12.2.3 The Registration Certificates of
Animals graded “E” for the first time in terms of Bylaw
13 shall be altered to reflect the grading at the cost
of the Society, which shall cancel the original
Registration Certificate and issue a new certificate
reflecting the grading awarded.
12.2.4 An owner may, upon payment of
the prescribed fee, apply for a new certificate
reflecting a higher grading given according to Bylaw 13.
12.3 Duplicate Birth
Notification List or Registration Certificate
The Association may upon
written application, accompanied by a statement by the
applicant setting out all the relevant circumstances,
issue a duplicate or replacement of any registration
certificate or birth notification list issued by the
Association, which has been mislaid, mutilated or lost:
Provided that such an application shall be made by the
person in whose name the animal concerned was last
12.4.1 Council may direct the Secretary
to apply to the Association for the cancellation of the
registration of any animal which has –
been birth recorded or registered by mistake;
been birth recorded or registered on the strength
of false or fraudulent information supplied by the
(c) been birth recorded or
registered after the owner has failed to comply with any
and to notify the breeder or owner
12.4.2 A birth notification or
registration certificate of an animal issued by the
Association shall be returned to the Association for
cancellation and/or endorsement within 60 days after its
death, sale for slaughter, culling, castration, spaying
or other circumstances requiring the birth notification
or certificate's cancellation or endorsement in terms of
the Constitution of the Society or that of the
12.4.3 All documents so returned shall
be suitably endorsed and kept by the Association for a
period of six months, where after they shall be returned
to the Society or, if so instructed by the Society, be
12.4.4 In the event of the birth
notification list or registration certificate of an
animal having been cancelled, such an animal may be
reinstated in the records of the Association only on
recommendation of the Council: Provided that the
application for the reinstatement is made by the person
who applied for the cancellation of the birth or
registration certificate. The reinstatement of any such
an animal shall be effected upon payment of such a fee
as may be determined by Council from time to time.
The following gradings
are given by Inspectors at inspection and are based on a
schedule of scoring approved by the Council:
T5 – The top grading for animals without significant
faults that can possibly grade E at a recognised show;
T4 – A grading for animals with minor faults that can
possible grade M at a recognised show;
T3 – A grading for animals with more serious faults
that can possibly still grade G at a recognised show.
This is the lowest grading given to rams and rams of
lesser quality are refused registration;
T2 – A grading given to ewes only with fairly serious
T1 – Minimum grading given to ewes with serious faults,
but with still some benefit to be used as a breeding
The Board shall nominate a show each
year as the Society’s official National Championships.
The following gradings
are only awarded at recognised breed shows, which shall
include the Pretoria Show and any other show the Society
chooses to recognise as a grading show:
E – Elite. The top grading awarded
at the National Championships and only to the very best
of breeding animals that display superior qualities in
terms of the breed. Rams must be at least 24 months old
and ewes 18 months. DNA samples shall be taken of all
rams graded E and which have not been profiled at the
time the grading was awarded. DNA costs shall be for the
account of the owner.
– Merit. A grading given to superior animals over
12 months of age that are highly recommended for
– Superior. A grading given to animals over 12
months of age that are recommended for breeding.
– Acceptable. Animals over 12 months of age
suitable for commercial production.
I – Insufficient. Animals that
should not be bred with.
inspection gradings T4 or less and which receive show
gradings of E or M shall automatically be upgraded to
Animals under 12
months are not graded, but are described as Very
Promising, Promising or Less Promising.
13.3 The highest grading awarded shall be added to
an animal’s name to be reflected on the registration
13.4 Classes - For judging purposes, animals
shall be judged in the following age classes:
a) Class 1 -
Ewes 6 to 12 months
b) Class 2 -
Ewes 12 to 18 months
c) Class 3 -
Ewes 18 to 24 months
d) Class 4 -
Ewes over 24 months
e) Class 5 -
Rams 6 to 12 months
f) Class 6 -
Rams 12 to 18 months
g) Class 7 -
Rams 18 to 24 months
h) Class 8 -
Rams over 24 months
13.5 Group Class – A group of six animals, all
entered in the show and bred by the same breeder, judged
according to the following criteria:
variation based on the number of fathers and mothers –
and type – 30%
c) Quality of
the animals based on results received at the show – 40%
differentiation between rams and ewes – 10%
Ram Progeny Group – A ram and at
least six progeny entered at the show. The class will be
completed before the adult ram classes as results may by
applicable in the judging of the adult rams.
Championships – The following Show
Championships and Reserve Championships shall be
Junior: Classes 1 and 2 for ewes and Classes 5
and 6 for rams
Senior: Classes 3 and 4 for ewes and Classes 7
and 8 for rams
Group: The winner of the Group Class
Ram Progeny group: the winner of the Ram Progeny
Any exhibitor that removes animals from the ring
while judging is in progress without the permission of
the judge shall forfeit all prizes won at the show.
Any exhibitor that removes animals from the show
without the permission of the show manager shall forfeit
all prizes won at the show.
From 2007 all animals entered in a show must be
at least registered on Stud Book Appendix A.
Animals born after 2007 shall only be eligible
for an “Elite” grading if registered on Appendix B or
Animals born after 2009 shall only be eligible
for an “Elite” grading if registered SP.
14.1 For the purpose of this Bye-law
"transfer" means any transaction whereby there is a
change of ownership of a sheep which may be due to any
of the following: any person acquires the right to sole
ownership of an animal, or to any share or additional
share of the ownership of a ram, and the relinquishment
of any share in the ownership of such an animal or ram
(as the case may be) or sells or disposes of the animal.
14.2 Any seller who transfers ownership
of an animal, or part ownership in a ram, shall within
30 days of the date of such a transfer, furnish –
the new owner with the animal’s registration
i) the details of the transfer duly completed on the
back of such certificate;
ii) the addendum thereto;
any show grading certificates that may have been
awarded to the animal;
the Society with the prescribed fee as may be
determined by Council from time to time:
Provided that should the
seller take more that 30 days, but within 60 days, or
more than 60 days, but within 90 days after such a
transfer, the fees payable in respect of such a transfer
shall be respectively double and treble the prescribed
transfer fee. Any application for such a transfer
received by the Society more than 90 days after such a
transfer shall be accepted and dealt with by the Society
subject to such fees as it may determine.
14.3 The date of
transfer shall be deemed to be the date on which the
animal left the seller's possession.
14.4 If the animal
to be transferred is:
(a) a pregnant ewe, the seller
shall, together with his application for transfer,
furnish the Association with a certificate specifying
the name, identification number and registration number
of the ram by whom she was served together with the
service date/s. The seller shall in addition furnish the
buyer with a copy of such a certificate;
(b) a recipient ewe, the application
for transfer shall be accompanied by the birth
notification referred to in Bye-law 5 issued by the
14.5 Should the
seller for any reason whatsoever fail or refuse to take
any steps to effect such a transfer, including failing
or refusing to deliver the original birth notification
or registration certificate and should the buyer be
willing to pay such fees as may be laid down by Council,
Council may take such steps as it deems fit in order to
effect the transfer.
alteration to an already recorded transfer date, shall
be effected unless an application to that effect, duly
signed by the buyer and the seller concerned, is made to
14.7 In all
cases of transfer between spouses or as from parent to
child, or child to parent (including children-in-law and
grandchildren) whether by way of sale, donation or
inheritance, only half the prescribed transfer fee shall
14.8 Members of the
Society that purchase a registered animal must forward
the Registration Certificate upon which the transfer
details have been recorded to the Society which, through
the association, shall issue a new Certificate of
Registration that reflect the current ownership details.
14.9 A person
who wishes to register a sheep that is positively
identifiable, but for which the transfer record is no
longer available, in their ownership must prove their
legal ownership to the satisfaction of the Council,
which may set any conditions it deems fit for the animal
to be transferred into that person’s name.
ownership of ewes is not allowed.
15.2 When a ram
is transferred to joint owners, the full name and
address of each joint owner shall be submitted to the
15.3 The joint
ownership and use of a ram is subject to the provisions
of the Act.
In the case of progeny begotten from an ewe mated to
different rams or inseminated with semen from different
rams at consecutive oestrus periods within 28 days, the
Society shall request the Association to refuse
registration unless the parentage of the ram is
confirmed by means of DNA testing.
Society may request the Association to refuse to accept
applications from any person who has intentionally
supplied false, inaccurate or misleading information or
who has negligently failed to supply any information or
particulars which it was his duty to supply within a
the Association has refused to accept applications from
any person, the Society may, in addition, request the
Association to cancel any or all previous entries made
in the Flock Book on behalf of such a person.
Society shall not take any action under Bye-laws 15.2
and 15.3 except after an investigation by a commission
consisting of the President and/or Vice-President and
two other members appointed by Council, and in
accordance with the recommendation of that commission.
Applications to import or export animals shall, in terms
of the Act, be submitted in duplicate, on forms
available from the Registrar, to the Society, together
with the prescribed fee and the Society shall forward
one copy together with its recommendation thereto, and
the required documents reflecting the details referred
to in Bye-law 16.2, to the Registrar.
shall determine minimum requirements for the importation
and exportation of animals in terms of Clause 9(y) of
the Constitution, and no such importation or exportation
shall be recommended to the Registrar by the Society
unless the said requirements are complied with.
animals which comply with the minimum requirements
referred to in Bye-law 16.2 and the requirements of the
Constitution, shall be eligible for registration.
Association may, upon application, issue export
certificates in respect of animals in the form desired
by the Society and approved by the Association.
18. DNA PROCEDURES
8.1 The Society shall maintain
an official DNA scheme through the DNA laboratory of the
Faculty of Veterinary Science, University of
Samples for DNA profiling shall only be accepted
if taken by a Society Inspector according to the
procedures laid down by the DNA laboratory and submitted
to the laboratory directly by the inspector through the
The Society shall have the right to take DNA
samples of any animal.
No employee of the
Society shall, except in the performance of his duties
as such an employee, render any service, or be connected
with any business, concerned with the purchase or sale
to the contrary in the Constitution, any member may
under power of attorney, duly executed and filed with
the Secretary, authorise another person to sign on his
behalf any application for registration, application for
transfer, certificate of transfer, certificate of
service, returns or reports or any other document in
connection with the administration of a flock. Any such
signature given by such an authorised person, shall be
accepted by the Society as being as valid and binding as
if it had been given by the member himself: Provided
that nothing herein contained shall entitle such
authorised persons in any manner whatsoever to
participate in the nomination of, or voting for, any
member of Council, or voting on any matter where his
principal has a vote, or to attend any meeting on his
Such privileges of
membership as the Council may determine, may be
conferred on non-members: Provided that there shall be
no legal or other obligation on the Society to such
non-members, and provided further that all fees payable
in respect of any services rendered by the Society to
non-members, shall be as determined by Council and
payable in advance.